What's New

CALL TO ORDER
The meeting was called to order at 6:30 p.m. by Sharon Drobka, President.

MEMBERS PRESENT
Sharon Drobka - President
Dan Van Ert - Vice President
Morris Lane - Member
Anne Omori - Member
Jin Kim - Member

MEMBERS ABSENT
Pamela Rohlfs - Treasurer

ALSO PRESENT
Joanne Peña - Horizon Management Company
Jack Davidson - On-Site Maintenance

ANNUAL MEETING
Joanne Peña announced that the annual meeting / board election could not be held for lack of quorum. The annual meeting will be reconvened on Tuesday, April 6, 2010, and the ballots will be counted while the Board conducts general business.

SPECIAL ORDER
Scott Shepard and James Castro from Consolidated Disposal Services attended the meeting to give a presentation regarding recycling. State law (AB939) requires that trash haulers demonstrate that they recycle at least 50% of what they collect. Failure to do so could result in fines of $10,000 per day. Consolidated co-mingles the trash and recyclable that SummerWind residents put out by depositing them in to one truck. That truck goes to their transfer station in Gardena, where the load is transferred to a long haul trailer. The long haul trailer is then taken to their MRF (material recovery facility) in Anaheim. The Anaheim MRF handles approximately 4,000 tons of recyclable materials per day. Some of the materials are hand sorted, but most are sorted by automation. Magnets remove the ferrous metals. Once the recyclable materials have been sorted (paper, plastic, metal, glass, green waste) they are bundled and sold. The solid waste is then taken to the landfill.

MINUTES
MOTION (ML,DVE) to approve the minutes of the February 16, 2010 board meeting, as submitted. The motion carried, with JK abstaining.

FINANCIAL REPORT
As of February 28, 2010, there was $275,041 in operating cash and $1,562,476 in reserve funds.

Reserve Investments, MOTION (ML,DVE) to invest $90,000 of the money market funds in a 12 month CD. The motion carried.

The Board received a letter from David Lynn, formerly with Merrill Lynch and now with Morgan Stanley Smith Barney, with regard to moving the reserve account. MOTION (ML,DVE) to keep the reserve account with Merrill Lynch. The motion carried.

Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor's Parcel Number (APN) 7359-018-136. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney's fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on April 13, 2010. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Drobka, Kim, Lane, Omori, Van Ert in favor, Rohlfs absent.

Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor's Parcel Number (APN) 7359-033-176. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney's fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on April 13, 2010. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Drobka, Kim, Lane, Omori, Van Ert in favor, Rohlfs absent.

Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor's Parcel Number (APN) 7359-033-188. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney's fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on April 13, 2010. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Drobka, Kim, Lane, Omori, Van Ert in favor, Rohlfs absent.

MOTION (DVE,AO) to accept the February financial report. The motion carried.

MAINTENANCE REPORT
Jack Davidson provided the Board with a status report on various maintenance projects.

Landscaping Proposals. MOTION (ML,DVE) to approve TruGreen's proposals for planting 40 15-gallon Rhaphiolepis plants in various locations throughout the complex for a total cost of $4,200. The motion carried.

MANAGEMENT REPORT
Draft Audit Report and Year-end Financial Statements. MOTION (DVE,ML) to approve Creighton Tevlin's audit report and financial statements for mailing to the members by April 30th. The motion carried, with JK abstaining

Parking Rules. In follow up to the Executive Session discussions regarding parking enforcement issues, the Board asked Horizon Management to provide each Board member with the most recent Rules and Regulations for review and further discussion at the April meeting.

NEXT MEETING AND ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 9:25 p.m. The next meeting is scheduled for April 6, 2010 at 6:30 p.m. in the Clubhouse.