What's New

CALL TO ORDER
The meeting was called to order at 6:30 p.m. by Sharon Drobka, President.

MEMBERS PRESENT
Sharon Drobka - President
Dan Van Ert - Vice President
Pamela Rohlfs - Treasurer
Jin Kim - Member
Morris Lane - Member
Anne Omori - Member

MEMBERS ABSENT

ALSO PRESENT
Joanne Peña - Horizon Management Company
Jack Davidson - On-Site Maintenance

SPECIAL ORDER
Tim Crothers, TruGreen LandCare, attended the meeting to present information with regard to new water conservation ordinances, and to demonstrate how installation of Weathermatic controllers could reduce the amount of water used to irrigate the landscaping.

Scott Shepard, Account Manager, and James Castro, Operations Manager, representing Consolidated Disposal Services, attend the meeting to address the Board's concerns with regard to service levels and the perception that Consolidated is not recycling. Consolidated offered a reduced rate for the upcoming contract renewal, promised improved service levels and assured the Board that they are recycling. They explained how their MRF system works to separate trash from recyclables, agreed to provide a DVD for board/homeowner review, and agreed to give a recycling presentation to the homeowners. They stated that they would provide management with a holiday schedule so that homeowners would know in advance when pick up would shift to Wednesdays because of a major holiday.

OPEN FORUM
The homeowners in attendance were given the opportunity to address the Board.

MINUTES
MOTION (AO,PR) to approve the minutes of the November 17, 2009 board meeting, as submitted. The motion carried, with DVE abstaining.

FINANCIAL REPORT
As of December 31, 2009, there was $269,984 in operating cash and $1,421,786 in reserve funds. It was noted that operating expenses are under budget by $43,944 year-to-date.

Reserve Investments, MOTION (PR,AO) ) to re-invest the CD coming due February 4, 2010 for twelve months. The motion carried.

Delinquencies: The Board discussed the status of delinquent assessments.

Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor's Parcel Number (APN) 7359-018-136. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney's fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on February 2, 2010. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Drobka, Kim, Lane, Omori, Rolhfs and Van Ert in favor.

Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor's Parcel Number (APN) 7359-033-183. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney's fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on February 2, 2010. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Drobka, Kim, Lane, Omori, Rolhfs and Van Ert in favor.

Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor's Parcel Number (APN) 7359-018-159. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney's fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on February 16, 2010. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Drobka, Kim, Lane, Omori, Rolhfs and Van Ert in favor.

Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor's Parcel Number (APN) 7359-018-101. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney's fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on February 16, 2010. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Drobka, Kim, Lane, Omori, Rolhfs and Van Ert in favor.

MOTION (ML,PR) to write off the outstanding balances on three accounts that have been deemed uncollectible. The motion carried.

MOTION (PR,DVE) to accept the December financial report. The motion carried.

MAINTENANCE REPORT
Fire Extinguishers. MOTION (DVE,AO) to authorize annual fire extinguisher maintenance by Mike Green Fire Equipment for the approximate cost of $2,250. The motion carried.

Weathermatic Irrigation Controllers. The Board tabled decision with regard to TruGreen's proposal for $4,315 to install four Weathermatic irrigation controllers until the City of Torrance has established their water conservation ordinance.

Tree Removal/Replacement. MOTION (ML,AO) to approve TruGreen's proposals for removal of three Sequoia trees and for planting on Tabebuia tree for the total cost of $1,920. The motion carried

MANAGEMENT REPORT
Consolidated Disposal Services. MOTION (ML,PR) to accept Consolidated Disposal Services' renewal proposal for one year at the rate of $7,442.20 per month, with the stipulation that the Operations Manager will visit the site and meet with Jack Davidson once a month, and that any changes in contact information must be provided to Horizon Management promptly. The motion carried.

Correspondence. The Board reviewed several items of homeowner correspondence. An owner was invited to attend the meeting to discuss parking violations, but the owner did not attend. MOTION (DVE,AO) to impose a $25 fine for the citation issued on December 17, 2009 and to advise the owner that further violations may result in the imposition of automatic fines of $25 per citation. The motion carried.

NEW BUSINESS
Digital Camera. MOTION (AO,PR) to authorize up to $200 for the purchase of a digital camera for the onsite office. The motion carried

ADJOURNMENT
There being no further business, the Board adjourned at 8:37 p.m. The next meeting is scheduled for February 16, 2010 at 6:30 p.m. in the Clubhouse.