What's New

CALL TO ORDER
The meeting was called to order at 6:30 p.m. by Sharon Drobka, President.

MEMBERS PRESENT
Sharon Drobka - President
Pamela Rohlfs - Treasurer
Rudi Fruth - Secretary
Jin Kim - Member
Morris Lane - Member
Anne Omori - Member

MEMBERS ABSENT
Dan Van Ert - Vice President

ALSO PRESENT
Joanne Peña - Horizon Management Company
Jack Davidson - On-Site Maintenance

OPEN FORUM
The homeowners in attendance were given the opportunity to address the Board.

MINUTES
MOTION (PR,RF) to approve the minutes of the October 20, 2009 board meeting, as amended. The motion carried, with ML abstaining because he was not in attendance at the October 20, 2009 meeting.

FINANCIAL REPORT
As of October 31, 2009, there was $266,725 in operating cash and $1,528,757 in reserve funds. It was noted that operating expenses are under budget by $48,840 year-to-date.

Reserve Investments, MOTION (ML,PR) ) to wait until December to re-invest the six Certificates of Deposit that are coming due in November, and to re-invest them as follows: two for six months, two for nine months and two for twelve months. The motion carried.

Delinquencies: The Board discussed the status of delinquent assessments.

Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor's Parcel Number (APN) 7359-018-101. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney's fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on November 23, 2009. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Fruth, Kim, Lane, Omori, and Rolhfs in favor, Drobka and Van Ert absent.

Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor's Parcel Number (APN) 7359-035-127. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney's fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on December 14, 2009. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Fruth, Kim, Lane, Omori, and Rohlfs in favor, Drobka and Van Ert absent.

Payment Plan Request. The Board declined to accept a homeowner's payment plan request, which would not bring the account current for twelve months or more.

MOTION (ML,RF) to accept the October financial report. The motion carried.

MAINTENANCE REPORT
Jack Davidson gave a status report with regard to the following maintenance projects:

• The annual tree trimming is approximately one third complete.
• Four new front doors have been installed.
• Routine siding replacement continues.

Holiday Lighting. MOTION (PA,RF) to give Jack Davidson the authority to spend up to $500 on holiday lighting. The motion carried.

Fire Extinquisher Cabinets. MOTION (ML,AO) to accept the proposal submitted by South Bay Fire Extinguisher for installation of 120 new "hammertone" fire extinguisher cabinets with clear glass panels for $3,938. The motion carried.

MANAGEMENT REPORT
Year-end Audit. MOTION (PR,AO) to accept Creighton Tevlin's engagement letter for auditing the Association's financial records and for preparation of the year-end financial statements and tax returns for $2,100. The motion carried, with JK abstaining.

Annual Meeting. The annual Meeting is scheduled for March 16, 2010. The board seats currently held by Sharon Drobka, Rudi Fruth and Pamela Rohlfs will be up for election. Rudi Fruth announced his resignation, effective immediately following the meeting, because he is moving.

Consolidated Disposal Services. MOTION (PR,JK) to have Horizon Management send a letter to Consolidated Disposal Services advising them that the Board does not intend to renew their service agreement on March 1, 2010. The motion carried, with ML opposed.

Universal Waste Systems. Decision with regard to Universal Waste Systems' proposal for trash collection was tabled until the January meeting.

Correspondence. MOTION (PR,RF) to respond to a homeowner's concerns regarding landscaping, advising him that the Board does not intend to defer maintenance, but under current economic conditions, has made the decision not to spend money on discretionary upgrades. The motion carried.

ADJOURNMENT
There being no further business, the Board adjourned to Executive Session to discuss Personnel Issues at 8:20 p.m. The next meeting is scheduled for January 19, 2010 at 6:30 p.m. in the Clubhouse.