What's New

CALL TO ORDER
The meeting was called to order at 6:30 p.m. by Sharon Drobka, President.

MEMBERS PRESENT
Sharon Drobka - President
Dan Van Ert - Vice President
Jin Kim - Member
Morris Lane - Member

MEMBERS ABSENT
Pamela Rohlfs - Treasurer
Rudi Fruth - Secretary
Anne Omori - Member

ALSO PRESENT
Joanne Peña - Horizon Management Company
Jack Davidson - On-Site Maintenance

SPECIAL ORDER
Janna Zubia, Account Executive, and Mark Blackburn, President, of Universal Waste Systems attend the meeting to present a proposal for collection of trash and recyclables.

OPEN FORUM
The homeowners in attendance were given the opportunity to address the Board.

MINUTES
MOTION (DVE,ML) to approve the minutes of the August 18, 2009 board meeting, as submitted. The motion carried.

FINANCIAL REPORT
As of August 31, 2009, there was $323,819 in operating cash and $1,780,945 in reserve funds. It was noted that operating expenses are under budget by $38,799 year-to-date.

Reserve Investments, MOTION (ML,DVE) not to make any investment decisions at this time. The motion carried.

Delinquencies: The Board discussed the status of delinquent assessments.

Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor's Parcel Number (APN) 7359-033-183. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney's fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on October 15, 2009. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Drobka, Kim, Lane, Van Ert in favor, Fruth, Omori and Rohlfs absent.

Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor's Parcel Number (APN) 7359-018-101. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney's fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on October 15, 2009. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Drobka, Kim, Lane, Van Ert in favor, Fruth, Omori and Rohlfs absent.

MOTION (ML,DVE) to accept the August financial report. The motion carried.

MAINTENANCE REPORT
Jack Davidson gave a status report with regard to the following maintenance projects:

• The deck renovation project continues to progress, and is going well.
• TruGreen has submitted bids for tree trimming, and Finley's will submit competitive bids.
• Mike Green Fire Equipment Company submitted a bid for $3,897 for 120 new fire extinguisher cabinets. MOTION (ML,DVE) to accept this bid, if it includes installation. The motion carried.

MANAGEMENT REPORT
Insurance Renewal. MOTION (DVE,ML) to accept the insurance policy renewal quotes submitted by Steven G. Segal Insurance Agency, with savings of $13,257.70 over last year's premiums. The motion carried.

Borrowing From Reserves to Pre-Pay Insurance Premiums. MOTION (ML,DVE) to pre-pay all insurance premiums to avoid the cost of financing, and to borrow from reserves to pre-pay the earthquake insurance premium of $242,720.76, with repayment to be made within twelve months. The motion carried.

Reserve Study. The Board reviewed a draft of the 2010 reserve study. Horizon Management will contact Reserve Studies Incorporated to request that revisions be made to remove "distribution piping" and to add an annual allowance for irrigation upgrades.

Draft Operating Budget. The Board reviewed a draft of the 2010 operating budget but tabled approval, pending revisions to the reserve study and decision with regard to refuse collection.

Universal Waste Systems. The Board discussed the proposal submitted by Universal Waste Systems, but tabled decision to the October meeting.

Consolidated Disposal Services. The Board requested that Horizon Management contact Consolidated Disposal Services to ascertain what rate increases they intend to implement when the contract renews March 1, 2010.

Insurance Claim Paid. It was noted that Farmers Insurance has paid $4,437.42 in medical expenses for a young girl injured when she tripped on an irrigation valve.

ADJOURNMENT
There being no further business, the Board adjourned the meeting at 9:10 p.m. The next meeting is scheduled for October 20, 2009 at 6:30 p.m. in the Clubhouse.