What's New

CALL TO ORDER
The meeting was called to order at 6:35 p.m. by Sharon Drobka, President.

MEMBERS PRESENT
Sharon Drobka - President
Dan Van Ert - Vice President
Jin Kim - Member
Morris Lane - Member
Anne Omori - Member

MEMBERS ABSENT
Pamela Rohlfs - Treasurer
Rudi Fruth - Secretary

ALSO PRESENT
Joanne Peña - Horizon Management Company
Jack Davidson - On-Site Maintenance

OPEN FORUM
The homeowners in attendance were given the opportunity to address the Board.

MINUTES
MOTION (DVE,AO) to approve the minutes of the April 21, 2009 board meeting, as submitted. The motion carried, with Jin Kim abstaining.

FINANCIAL REPORT
As of April 30, 2009, there was $200,029 in operating cash and $2,222,381 in reserve funds.

Reserve Investments. MOTION (ML,DVE) to re-invest the three CD's coming due in May for six months, and to invest an additional $90,000 from the money market account for six months. The motion carried, with Jin Kim abstaining.

Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor's Parcel Number (APN) 7359-033-176. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney's fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on June 2, 2009. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Drobka, Kim, Lane, Omori, Van Ert in favor, Fruth and Rohlfs absent.

Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor's Parcel Number (APN) 7359-018-184. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney's fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on June 24, 2009. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Drobka, Kim, Lane, Omori, Van Ert in favor, Fruth and Rohlfs absent.

Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor's Parcel Number (APN) 7359-033-071. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney's fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on June 24, 2009. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Drobka, Kim, Lane, Omori, Van Ert in favor, Fruth and Rohlfs absent.

Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor's Parcel Number (APN) 7359-033-183. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney's fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on June 24, 2009. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: Drobka, Kim, Lane, Omori, Van Ert in favor, Fruth and Rohlfs absent.

MOTION (AO,DVE) to accept the April financial report. The motion carried, with Jin Kim abstaining.

MAINTENANCE REPORT
Jack Davidson gave a status report with regard to the following maintenance projects:

• The deck project is going well, and PSC is doing a terrific job
• Modifications can be made to the pool gates and the pedestrian gate on Sepulveda to make it more difficult for people to gain unauthorized entry. MOTION (ML,DVE) to accept E&J Lock & Key's proposal for $203 to replace the thumb turn on the pedestrian gate with a key lock. The motion carried. MOTION (DVE,ML) to accept E&J Lock & Key's proposal for $307 to install lock guards on the pool gates. The motion carried.
• The vendor code has been widely distributed. MOTION (ML,DVE) to remove the permanent vendor code and establish monthly codes, effective July 1, 2009. The motion carried. The list of monthly codes for the remainder of the year will be provided to the Association's vendors, UPS, FED EX and the newspaper delivery services.

MANAGEMENT REPORT
Board Member Commitment Pledge. The board members reviewed and signed the Board Member Commitment Pledge that was adopted in 2007.

Patio Cap Replacements. MOTION (DVE,AO) to ratify the decision made via email to forego the universal replacement of patio caps, as proposed by Professional Services Construction. The motion carried. Patio cap replacements will be completed on an as-needed basis only.

NEW BUSINESS
In-house Maintenance. Jack Davidson proposed that the Association employ a full-time maintenance man to perform front door, utility door, and siding replacements, as well as any other routine repairs that may be necessary. MOTION (DVE,AO) to hire a full-time maintenance man. The motion carried, with Dan Van Ert, Anne Omori and Sharon Drobka in favor, Jin Kim and Morris Lane opposed.

ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 8:20 p.m. The next meeting is scheduled for June 16, 2009 at 6:30 p.m. in the Clubhouse.