What's New

CALL TO ORDER
The meeting was called to order at 6:30 p.m. by Morris Lane.

MEMBERS PRESENT
Morris Lane - President
Sharon Drobka - Vice President
Rudi Fruth - Secretary
Anne Omori - Member
Robert Turner - Member
Dan Van Ert - Member

MEMBERS ABSENT
Pamela Ariano - Treasurer

ALSO PRESENT
Joanne Peña - Horizon Management Company
Jack Davidson - On-Site Maintenance

SPECIAL ORDER
Representatives from Professional Services Construction and Pacific Polymers attended the meeting to present their proposal for resurfacing all of the patio decks.

OPEN FORUM
The homeowners in attendance were given the opportunity to address the Board.

MINUTES
MOTION (SD,AO) to approve the minutes of the November 18, 2008 board meeting, as amended. The motion carried, with Rudi Fruth abstaining because he had not been in attendance at that meeting.

FINANCIAL REPORT
As of December 31, 2008, there was $201,832 in operating cash and $1,936,255 in reserve funds.

Operating Owes Reserves. It was noted that there is more cash in the operating account than is needed. It was also noted that operating owes reserves $144,536 for the earthquake insurance premium. MOTION (AO,RF) to double up on the monthly re-payments ($20,649 to $41,298) until the entire balance has been repaid. The motion carried.

Reserve Investments. MOTION (DVE,AO) to re-invest the $90,000 Certificate of Deposit coming due February 2, 2009 for six months. The motion carried. MOTION (SD,DVE) to invest $270,000 from the Money Market account in three $90,000 CD's; two for six months and one for twelve months. The motion carried.

Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor's Parcel Number (APN) 7359-035-081. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney's fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on December 23, 2008. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: SD, RF, ML, AO, RT, DVE in favor; PA absent.

Resolution to Record Lien. The Board reviewed the Notice of Delinquent Assessment (pre-lien letter) sent to the owner of the property identified as Assessor's Parcel Number (APN) 7359-018-175. The owner, as of the date of this board meeting, has not requested internal dispute resolution (IDR). A majority of the board members voted to authorize Horizon Management Company or other designee to record liens for the amount of any delinquent assessments, late charges, interest and/or costs of collection (including the fees and costs of preparing the lien against the owner of the property, fees for coordinating enforcement of the lien between designees, and attorney's fees), if IDR is not requested and payment in full is not received by the Association by 5:00 p.m. on December 23, 2008. Thirty (30) days after recordation of the lien, if the delinquency persists, the Board authorizes its designee to enforce the lien. A copy of the resolution will be kept on file. VOTE: SD, RF, ML, AO, RT, DVE in favor; PA absent.

MOTION (DVE,SD) to accept the December financial report. The motion carried.

MAINTENANCE REPORT

Jack Davidson gave a status report with regard to the following maintenance projects:

• All originally installed ball valves will be replaced with gate valves by the end of the month.
• TruGreen has provided a schedule for tree trimming for 2009
• TruGreen has also submitted a proposal for removing twelve trees that are causing damage to the surrounding hardscape. MOTION (DVE,AO) to approve TruGreen's proposal for $8,250 to remove the twelve trees in question, complete with stump grinding and landscape repair. The motion carried.
• Pool C will be re-plastered the last week of January. Spa C will also be emptied so that corrective drain work can be performed.

MANAGEMENT REPORT
Annual Meeting. The annual meeting is scheduled for Tuesday, March 17, 2009. The four board seats held by Morris Lane, Anne Omori, Robert Turner and Dan Van Ert are up for election.

Inspector of Elections. MOTION (RF,DVE) to appoint Horizon Management as Inspector of Elections for the purpose of mailing the annual meeting notice and ballots, and for receiving the ballots.

Year-End Review. The Board completed a questionnaire at the request of the Association's accountant, Creighton Tevlin, to assist him in conducting his year-end review.

Pool and Spa Safety. The Board reviewed information with regard to the Virginia Graeme Baker Pool and Spa Safety Act. Bids will be obtained for retro-fitting the pool and spa drains to reduce the risk of entrapment.

TruGreen LandCare. The Board considered a request from TruGreen LandCare for a 3% increase, effective January 1, 2009. MOTION (RT.DVE) to approve the requested increase, effective February 1, 2009. The motion carried.

Correspondence. The Board reviewed several items of homeowner correspondence, and asked Horizon Management to respond to each.

ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 9:30 p.m. The next meeting is scheduled for February 17, 2009 at 6:30 p.m. in the Clubhouse.