What's New

CALL TO ORDER
The meeting was called to order at 6:30 p.m. by Sharon Drobka.

MEMBERS PRESENT
Sharon Drobka - Vice President
Pamela Ariano - Treasurer
Rudi Fruth - Secretary
Anne Omori - Member
Robert Turner - Member
Dan Van Ert - Member

MEMBERS ABSENT
Morris Lane - President

ALSO PRESENT
Joanne Peña - Horizon Management Company
Jack Davidson - On-Site Maintenance

OPEN FORUM
The homeowners in attendance were given the opportunity to address the Board.

MINUTES

MOTION (RF,AO) to approve the minutes of the September 16, 2008 board meeting, as amended. The motion carried, with PA abstaining.

FINANCIAL REPORT
As of September 30, 2008, there was $206,571 in operating cash and $1,690,032 in reserve funds.

Reserve Investments. MOTION (RT,AO) to re-invest the $90,000 CD coming due on November 6, 2008 for six months. The motion carried.

MOTION (AO,RT) to accept the September financial report. The motion carried.

MAINTENANCE REPORT

Pool C – Re-Plastering. MOTION (AO,PA) to accept the proposal submitted by Discount Pool Supply for re-plastering Pool C, with optional extras (Silicone Shield and Deck-o-Seal) for a total cost of $14,985. The motion carried.

Tree Removals. MOTION (RT,DVE) to accept TruGreen's proposals for removing the overgrown Liquidamber trees in front of units 466 and 486 for a total cost of $1,000. The motion carried. Decision with regard to the possible replacement of one or both trees will be made once the Board has the opportunity to evaluate the impact of the removals.

Deck Coating. Jack Davidson will contact Profession Services Construction and ask them to inspect the decks and make a recommendation as to alternative deck coating materials.

MANAGEMENT REPORT

Horizon Management Request for Fee Increase. MOTION (RT,DVE) to approve Horizon Management's request for an increase of $350 to the monthly management fee. The motion failed. MOTION (PA,DVE) to reconsider this matter in November. The motion carried. MOTION (PA,DVE) to have Sharon Drobka contact Morris Lane to ask him to contact Horizon Management with regard to the increased management fee and other administrative costs. The motion carried.

Mike's Pool Service Request for Fee Increase. The Board tabled decision with regard to the fee increase requested by Mike's Pool Service. Jack Davidson and Horizon Management were asked to solicit competitive bids.

TruGreen's Proposal Budget for 2009. The Board tabled decision with regard to TruGreen's 2009 budget recommendations for tree trimming, seasonal flowers and irrigation upgrades, but tabled decision.

2009 Operating Budget. The Board reviewed a revised draft of the 2009 operating budget, but tabled decision pending further discussion and decisions with regard to the increases requested by Horizon Management and Mike's Pool Service.

Annual Disclosure Letter. The Board reviewed a draft of the annual disclosure letter that will be mailed to the members with the budget, reserve study and delinquency policy in November. Horizon Management was asked to revise the section with regard to safety to highlight the need to check smoke detectors annually and to advise homeowners that the door between the garage and living space must be a fire rated door.

Correspondence. The Board reviewed several items of homeowner correspondence, and asked Horizon Management to respond to each.

ADJOURNMENT
There being no further business before the Board, the meeting was adjourned at 8:40 p.m. The next meeting is scheduled for November 18, 2008 at 6:30 p.m. in the Clubhouse.